Do you know that the importance of documentation cannot be overstated? From the outset of a project, it is important to have a signed written contract in place that clearly sets forth your scope of services, compensation, and anticipated schedule, as well as the legal terms and conditions governing your relationship with your client.

State laws vary with respect to specific terms that must be included in design professional contracts. Similarly, be sure to get signed contracts with your subconsultants that bind those subconsultants to the applicable provisions of your client agreement. After you are engaged on a project and all design team contracts are in place, be sure to document in writing all communications, agreements, and decisions of any importance, and provide such documentation to all parties impacted. This documentation will help avoid misunderstandings or confusion and is a good step toward preventing the initiation of formal dispute resolution proceedings.

Practice Coach is an AIA Trust member service that gives you access to legal professionals who can help you manage risks and minimize claims, whether you’re dealing with clients, contractors, employees, or others. Learn more about what Practice Coach service can do for you and your architecture firm – visit Practice Coach or call 800-688-9780 to learn more.

For additional information:

Guilty Until Proven Innocent: Claims Defense Documentation

Project Documentation: To Write or Not to Write 

Bulletproof Contract Administration: Managing Risk during Construction